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<p class="MsoNormal"><span style="color:#1F497D">FYI … I apologize if you receive this information multiple times.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><b><span style="color:#1F497D">Karen D. Davis<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:#1F497D">Program Coordinator<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Vanderbilt University Center for Structural Biology<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">465 21<sup>st</sup> Avenue South<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">5140 MRB3<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Nashville, TN 37232-8725<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">(615) 936-2209 (Office)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">(615) 936-2211 (Fax)<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> concur expense <br>
<b>Sent:</b> Monday, June 08, 2015 5:23 PM<br>
<b>To:</b> concur expense<br>
<b>Subject:</b> Concur Year End Guidelines <o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%">As FY15 comes to a swift end, the Concur Expense team would like to highlight a few deadlines and procedures that may assist you with a seamless experience.
<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:10.0pt;mso-add-space:auto;line-height:115%;mso-list:l0 level1 lfo1">
All FY15 expense reports should be <i>submitted</i> and <i>approved </i>by the department on or before 6/25 5:00 pm to ensure current Fiscal Year G/L posting
<o:p></o:p></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:10.0pt;mso-add-space:auto;line-height:115%;mso-list:l0 level1 lfo1">
All FY15 T&E transactions should be submitted and approved by the department on or before 6/25 5:00 pm to ensure current Fiscal Year G/L posting<o:p></o:p></li></ul>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:.5in;mso-add-space:auto;line-height:115%">
<o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%">As we prepare for VU/VUMC transition, Concur Expense will be closed 6/26-6/30 for maintenance.
<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%">What does that mean for you?
<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:10.0pt;mso-add-space:auto;line-height:115%;mso-list:l1 level1 lfo2">
Employees will not be able to submit nor approve expense reports between 6/26-6/30<o:p></o:p></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:10.0pt;mso-add-space:auto;line-height:115%;mso-list:l1 level1 lfo2">
Any expense reports created prior to 6/25 & not submitted should be deleted and recreated on 7/1/2015<o:p></o:p></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:10.0pt;mso-add-space:auto;line-height:115%;mso-list:l1 level1 lfo2">
Concur online booking tool will be available for all your travel reservations during this time<o:p></o:p></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:10.0pt;mso-add-space:auto;line-height:115%;mso-list:l1 level1 lfo2">
All receipt images will remain in employee’s profile<o:p></o:p></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:10.0pt;mso-add-space:auto;line-height:115%;mso-list:l1 level1 lfo2">
All available expenses and reservations will remain in employee’s profile<o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%">If you have any questions, please feel free to contact us at
<a href="mailto:concurexpense@vanderbilt.edu">concurexpense@vanderbilt.edu</a><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;line-height:115%"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman","serif";color:#1F497D">Tiffany Gregory<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D">Supervisor, Accounts Payable | Vanderbilt University | Disbursement Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D">PMB 401810 | 2301 Vanderbilt Place | Nashville, TN 37240-1810<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D">Direct: 615.322.1055 | Fax: 615.343.7483| Email:
<u><a href="mailto:tiffany.gregory@vanderbilt.edu">tiffany.gregory@vanderbilt.edu</a></u>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D">To speak to a CTM agent about making complex domestic air or any international air reservations, and changing existing, ticketed reservations please call 866.303.1019 between
the hours of 8:00 a.m. – 6:30 p.m. M-F Vanderbilt time.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman","serif";color:#1F497D">For after hours emergency assistance, you may call the same number, 866.303.1019 to be routed to CTM’s after-hours service.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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